Small Scale Business Management

TABLE OF CONTENTS EXECUTE SUMMARY This is a rail line expansion. The business clear is Mcraj Arts & Designs provide and decoration busi. t started on 04 December 2010. It was funded by Department of Youth on the 29th June 2010. When I started this project my aims was to make something that is ridiculous in my place, I wanted to combine catering and decoration as I have registered at registration of companies, the project that I wanted to pass was to hire populates with catering combined with a tend decorated for photos and video pellet. Unfortunately the finance that I got from the Department of Youth wasnt enough for the project. In catering t be through during conjugal union, parties and funerals ceremonies because some node they commonly ask why is it not possible for me to cater for them with food to a fault. And I entrust be catering for rallies, exhibitions, workshops and meetings because in my area when on that point are activities like workshops, rallies and exh ibition they ask for catering of juvenility first. And in Kgalagadi north there is none existing business of youth for catering. I have also realise that in my area there is no resting place and where sight can manoeuver photos and video shooting.Then I came up with an idea for a plot for photos and video shooting and sometimes. And sometimes people need to celebrate their weddings outside their place thats is why I came with an idea of making a plot decorated for photo and video shooting, this provide be not only for photos and video shooting and it exit be for the customer who want celebrate their weddings and parties outside their place. In may grocery store research, their some customer who need a place for resting with their friends and families. As for now I have been operating encamp hire only.Since I have started this project I have realised that during festive season there is shortage of tents in areas because this festive I have much than four to five customers bo oking tent on the same date but I have only one tent. I have realise that I have to increase numbers of tents so as to cater for more events on the same date. According to income statement of my business from December 2010 up to December 2011 I have realize that the loss that I have is only for get materials and transport as can see from attached documents.When I started the business the project was having full equipped materials especially dress lining for draping and decorations. My plans was to start pitch for the project after I had full equipped material in the tent and also to buy small gazebos and jumping castles as my customer usually need then they hire the tent. The business was operating by the following organization and management structures. MANAGING DIRECTR NONOFO SETLHOGILE cleaners TENT PITCHERS TENT DECOTATORSNALEDI SETLHOGILE KEORAPETSE RAMOSESANE RAPELANG TSIENYANE KEOSIILE KARABOOTENG SEGOLE LETSHOLATHEBE MOHEME KEOBAKILE SEGOLE MOLEFI TSHIDI OBJECTIVE * To pr omote homespun development and stimulate the provision of other services in remote areas of the country and also to reduce rural urban migration. * To lead other youth by example and encourage them to venture in to sustainable and viable income generating projects. * Generate employment mainly in rural areas and improve our lastard of living. scheme AND MANAGEMENT STRUCTUREAs the business impart be expanding the structure depart be as follows MANAGING DIRECTOR 1 SECRETARY ACCOUNTANT 1 1 CLEANERS TENT PITCHERS TENT DECOTATORS DRIVER 2 64 1 STOCK SUPPLY GROUNDS MAN COOKERS 1 24 OPERATIONAL PLAN The business will be providing tents for hire with catering and a garden decorated for photos and video shooting and the business will be operated by 23 employees as you can see from the organization plan.The managing director will be a decision maker, supervising the whole project to see if all work is done properly. The accountant will be doing records and booking keeping and also the em ployees payments. Secretary will be typing the projects minutes and hand to hand with the accountant. Cleaners will be cleaning storerooms, doing the laundry when there is a tender for tents hire, clean plates, glasses, cutlery, chafing dishes and bowls Tents pitchers will be washing tents before the events, also pitch tents during the eventsTents decorators will be preparing decorations, lining for draping according to the colours of events and decorate during events. Driver will be transporting equipment wherever the events are, acting as messenger e. g checking mails at the mooring office and also transporting employees for caterings. case men will watering, cleaning, cultivating, cutting trees and lawns and the garden plot. Cookers will be cooking food for events and acting as cashiers e. g weddings, parties, funerals, workshops, rallies, exhibitions, individuals e. t. cStock deliver will be supplying employees with equipment needed e,g books at the office, pins, cable ties , draping materials, decoration equipments for tents and count equipments like tables, chairs, cutlery, plates, chafing dishes, and glasses before and after the events to see if they are which is wanting and also buy all materials that will be needed in the business. MARKET PLAN TARGET MARKET The business will be targeting wedding events, parties, funerals, meetings, workshop, rallies, exhibitions and individuals as the business will be offering combined services making wedding planning simpler and cheaper.Prices will be affordable with high lumber services and good customer care. MARKET SIZE SALES FORECAST GOODS/SERVICES YEAR SALES UNIT PRICE(BWP) fare AMOUNT(BWP) TENTS 10 X 24m 13 19500. 00 253 500. 00 9 X 18m 15 6000. 00 90 000. 00 7 x 15m 17 5800. 00 98 600. 00 9 x 9m 30 1200. 00 32000. 00 CATERING breakfast 550 20. 00 11000. 00 Booking breakfast dictated orders 550 25. 00 13750. 00 Tea break 530 20. 00 10600. 00 Booking tea breakplaced orders 550 25. 00 13750. 00 tiffin 810 25. 00 20250. 00Booking lunchplaced orders 1400 35. 00 49000. 00 Super 540 25. 00 13500. 00 Booking supperplaced orders 1300 35. 00 45500. 00 GARDEN Full solar day 17 3 500 59500. 00 Half day 32 2 500 80000. 00 add together SALES REVENUE 790950. 00 COMPETITORS My competitors are Tents * Itshome tent hire * Lokgwabe home base care tent hire * Mantle tents hire * Thatis tents hire Catering * Itabeni guest house * welcome restaurant. garden * I have none existing competitors for garden plot which be operated for resting, photos and video shooting MARKET SHAREThe price that I have for tent hire 9 x 18 m with chairs, rectangle tables, cutlery, plates, glasses, draping, carpets( viridity and red), stand and decorations catering for 200 people is BWP 6000. 00 per event. Prices of my competitors are as follows TENTS * ITSHOME TENT HIRE to the full equipped (tent 9 x 24m, chairs, rectangle tables, cutlery, plates, glasses, draping, stand and decorations) catering for 250 people BWP 1200 0. 00 * MANTLE TENT HIRE fully equipped (tent 9 x 21m, chairs, rectangle tables, cutlery, plates, glasses, draping, stand and decorations) catering for 200 people BWP 10000. 0 * LOKGWABE HOME BASE CARE only tent of 5x10m with chairs, rectangle tables, plates, glasses and cutlery catering for 50 people BWP 2500. 00 * THATIS TENT HIRE only tent of 7 x 15m with Lokgwabe chairs, rectangle tables, plates, glasses, cutlery, draping and decorations catering for 100 people BWP 5200. 00 CATERING * ITABENI GUEST manse Breakfast P 25. 00 Tea break P 25. 00 Lunch P 28. 00 Supper P28. 00 Bookings for eventsplaced orders Breakfast P 30. 00 Tea break P30. 00 Lunch P40. 00Supper P40. 00 * WELCOME RESTURANT Breakfast P 27. 00 Tea break P 25. 00 Lunch P 30. 00 Supper P30. 00 Bookings for eventsplaced orders Breakfast P 35. 00 Tea break P30. 00 Lunch P45. 00 Supper P45. 00 MARKET STRATEGIES I intend to beat other suppliers in the area of my market by providing products / services with affordable prices. I will be maintaining high quality services to agree customers and build a reputation in the market e. g my tents will be having caterings, jumping castles, and gazebos.And also I have designs an arcs that will be decorated in front of tents and also others that will be partitioning inside the tents e,g inside the tent there will be portion for bride and coiffure maids, for groom s parents, brides parents and others. DISTRIBUTIONS I will be delivering the my products/services to my customer where they want it to be e. g if I have catering orders for workshops, rallies, exhibitions, weddings, parties, funerals and meetings. And also tents equipments will be delivered to my customer for events. SUPPLY CHANNELS All tents, catering equipments and landscaping companies will be found in Gaborone and Lobatse.Materials for draping and decoration will be bought in Hukuntsi.. And also grocery for catering will be bought in Hukuntsi. In Hukuntsi there a only two whole salers and one textile and clothe shop (Sefalana and Trans and hilda clothing and curting for material of decoration and draping). There are two shops of tents in Gaborone (Funhire and T and T ) and one in Lobatse (Lobatse canvas). There also two landscaping companies that I found in Gaborone(Soft rolls and BCD) All my suppliers are reliable. PRICING Tent hiring * 9 x 37m tent that will be catering for 400 up to 500 people and I it will be BWP 19500. 0 per event * 7 x 15m tent catering for 100 up to 150 people it will be BWP 5800. 00 * 9 x 9m gazebo catering for small events like parties it will be BWP 1500. 00 Catering * Breakfast P 20. 00 * Tea break P 20. 00 * Lunch P 25. 00 * Supper P25. 00 * Bookings for eventsplaced orders * Breakfast P 25. 00 * Tea break P25. 00 * Lunch P35. 00 * Supper P35. 00 Garden plot for Photos and video shooting only Full day BWP 3500. 00 Half day BWP 2500. 00 PROMOTION I vigorously market my project by advertising through local channel media i. magazine, newspaper, facebook and also fliers, posters, sign boards, business cards e. tc. When I have a wedding I usually offer them free usher tags, and wedding programmes and I put my contact on the back of the usher tags. I also ask my customer to put me in the programme to advertise my products / services during the event. I maintain a database of customer and their requirements. Excellent services and attention to detail will get repeat orders. FINANCIAL STRUCTURE FIXED ASSETS DESCRIPTIONS QUANTITY COST PER UNIT TOTAL Vehicle 1 7 x 15m tent 1 9 x 37m tent 1 9 x 9 m gazebos 3 x 15m green carpet 1 9 x 37m green carpet 1 9 x 9m green carpet 3 Red carpet 1. 2m x 40 1 Chairs 400 Round tables 40 Rectangle tables 20 Chair covers 400 Round table covers 40 Rectangle table covers 20 Plates 400 Glasses 400 Knifes 400 Forks 400 Chafing dishes 20 Vases 40 Jugs 40 Serving bowl 10 Industrial stove 1 Deep freezer 1 Fridge 1 Electric heati ng set 2 Steel trays 10 Cooking pots 10 Food containers 10 Fence 100m x 100m plot landscaping OVERHEADS DESCRIPTIONS QUANTITY COST PER UNIT TOTAL Petrol Gaborone to Lokgwabe 562 km P Rent Year P 750. 00 P9000. 00 Salaries / wages 6 months P 22600. 00 P 135600. 00 landscaping electricity body of water Total APPLICANTS CONTRIBUTIONS TO THE PROJECT DESCRIPTIONS QUANTITY COST PER UNIT TOTAL Youth Loan repayment 5 years P P Water connection Electricity equipments - P 2 696. 33 P 2696. 33 Grocery for catering - P 5000. 00 P 5000. 00 TOTAL P 11700. 00 INTERNAL ANALYSIS STRENG Employ staff who have required skills sets and train them to provide excellent customer services * Capability and energy to provide in time * Networking base * Knowledge of local market * Self driven, motivated young woman able to adapt very quick to new situations, conforming to and often surpassing expected standards WEAKNESS * Little bit of market skil l * Lack of capital for the production purchases, as it will limit effectively complete the job * * I have staff who have required skills sets and I have trained them to provide excellent customer services EXTERNAL ANALYSIS OPPORTUNITIES * Make a difference and diversify economy Increase in the development budget will mean more project to implement * Creation of employment for the community area * The business must leverage its inherit strengths to capitalize on all potential gross sales opportunities * Employ staff who have required skills sets and train them to provide excellent customer services * Build up a strong reputation of reliability exemplary services and high quality services. * Capability and capacity to provide in time THREATS * New competitors emerging in the vicinity * Customers having financial problems * * * slaying PLAN DATE ACTIVITY RESPONSIBLE PERSON st and 2nd weekMarch 2012 * Buying all equipment of the project * Managing director 3rd and 4th weekMarch2012 * Building fence for garden plot * Prepare sketch plan for kitchen and storeroom * Arrange building material for kitchen and storeroom * Landscaping inspections * Managing Director * Managing director * Managing director and building winding 1st and 2nd week April 2012 * Landscaping, paving, planting trees and lawns * Start building storeroom and kitchen * * Building construction 3rd and 4th weekApril 2012 * Cleaning up the garden, storeroom and kitchen for inspections * Inspections * Grounds men and cleaners * 1st week May 2012 * Arranging equipment in the kitchen and storeroom * Decision making, Pricing,Prepares materials for bookkeeping records,Prepared recipe and schedules for catering * Stock supply and cookers * Managing director, depository and accountant 2nd weekMay 2012 * Business start operating * All employees